Executive Assistant to the Chief Allied Health Scientific and Technical

• Based at  Health New Zealand Corporate, Christchurch
• Full time, Permanent 1.0FTE (40 hours per week)
• Salary starting from $81,226 depending on experience

Health New Zealand | Te Whatu Ora is grounded in the principles of Te Tiriti o Waitangi and committed to serving all New Zealanders. Through integration and collaboration, we are building a health system based on partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

We are seeking a highly organised and proactive Executive Assistant (EA) to support the Chief Allied Health Scientific and Technical (CAHST). This is a full-time, permanent opportunity based in our Corporate Christchurch office providing support across Waitaha (Canterbury and Te Tai o Poutini (The West Coast).

As Executive Assistant you will be the trusted right hand to the CAHST managing priorities, providing seamless administrative support, and ensuring the smooth operation of the office. You’ll play a key role in communication, coordination, and stakeholder engagement, helping to drive strategic and operational outcomes as well as administrative support to the wider Allied Health team. 

Key Responsibilities

• Provide high-level administrative support to the CAHST, including diary management, meeting coordination, and travel arrangements
• Extract data, prepare and coordinate high-quality reports
• Prepare agendas, take minutes, and follow up on action points for executive meetings
• Coordinate and support the execution of operational projects and initiatives across the Allied Health Portfolio
  
• Manage communications on behalf of the CAHST, including drafting correspondence and responding to queries
• Provide financial/budgeting administrative support
• Act as a point of contact between the CAHST and internal/external stakeholders
• Maintain confidentiality and handle sensitive information with discretion
  

About You

You are a confident, adaptable professional who thrives under pressure. You bring strong organisational skills, initiative, and a high level of discretion. Your communication skills both written and verbal are excellent, and you’re comfortable working with stakeholders at all levels.

Skills and Experience

• Proven experience as an EA/PA, ideally within a healthcare or complex organisational setting
• Ability to adapt quickly and manage shifting priorities
• Flexible, fast learner with a proactive mindset
• Advanced proficiency in Microsoft Office Suite and confidence using digital tools and reporting systems
• Experience in the health sector is advantageous but not essential
• Understanding of Te Tiriti o Waitangi and its application in the workplace

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is 'the weaving of wellnesses'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.

We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To view the position description and/or apply for the role please click “apply now.” All applications must be submitted through our online careers portal before 11:59pm on Wednesday 9th July. If you have any questions about the role, please contact Alex Jay at Alexandra.jay@tewhatuora.govt.nz

Please note, we will be reviewing applications as received and may proceed with the recruitment process before the closing date of this advert therefore we encourage you to apply early.