Personal Assistant | Hillmorton Hospital

• Christchurch- Hillmorton Hospital
• Full time permanent position working 40 hours per week

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders. About the role

We are seeking a highly organized and efficient individual to join our team as a Personal Assistant, providing essential support to the CAF Service Leadership Team. In this role, you will play a crucial part in ensuring the smooth functioning and operational effectiveness of the Child, Adolescent and Family Mental Health Service which is a large, busy multi-disciplinary service.

As part of the Administration and Clerical Pay Equity Claim settlement this role has been mapped to National Band 5/Profile 5, Step 1 to 3 (final placement step is dependent on skills, knowledge and experience)

For further information about the administration and clerical pay equity settlement please follow the link below:

Administration and Clerical Pay Equity – Te Whatu Ora - Health New Zealand

In this role, you will be responsible for:

• Providing confidential administrative support to the CAF Service Leadership Team.
• Diary management, coordinating meeting logistics, including organizing meeting rooms, technology, and catering as required.
• Collating meeting agendas and circulate minutes to relevant stakeholders. Attending meetings and accurately record minutes.
• Organise all Course/Conference and study related travel and accommodation approvals and bookings.
• Administer employee payment system.

About you

Skills and experience

Essential

• Proven experience as a PA/Administrator/Secretary at a senior level.
• Proficiency in Microsoft Office suite, demonstrating highly developed computer literacy.
• Excellent keyboard skills and the ability to handle data entry tasks efficiently.
• Possession of technical knowledge and skills relevant to the position, with a commitment to continuous learning and development.
• Strong written and verbal communication skills at a professional level.
• Willingness to undergo ongoing training and upskilling as necessary.
• Attention to detail, with high standards and a conscientious approach to tasks.
• Ability to multitask effectively, be flexible and prioritize responsibilities.
• A good team player with a can do approach.
• Familiarity with the Principles and Articles of the Treaty of Waitangi, demonstrating cultural sensitivity.

Join our dynamic and dedicated team in supporting the Child, Adolescent and Family Mental Health Service. If you are an experienced PA/Administrator/Secretary with excellent organizational and communication skills, and you are passionate about making a positive impact in the community, we encourage you to apply.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click “apply now.” All applications must be submitted through our online career’s portal.  If you have any questions about the role, please contact Kerri McCarthy at Kerri.McCarthy@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert

Position description Apply now

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