Programme Coordinator | Christchurch

• Christchurch – Christchurch Health Campus - Infrastructure and Investment Group 
• Permanent Full Time position working 40 hours per week

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

Are you an organised and detail-focused coordinator with a passion for supporting complex projects? We are looking for a Programme Coordinator – Furniture, Fixtures and Equipment (FF&E) to join our Infrastructure and Investment Group team and play a key role in delivering high-quality health facility projects.

About the role

The Programme Coordinator – FF&E is responsible for assisting Project Managers in procuring and coordinating the delivery of furniture, fixtures and equipment across multiple concurrent projects. This role ensures the timely, cost-efficient and accurate management of procurement processes, supplier engagement, and record keeping.

You will work closely with internal and external stakeholders, suppliers and contractors to ensure goods are sourced, tracked, and delivered on schedule. From raising purchase orders and reconciling invoices, to maintaining asset databases and coordinating deliveries, you will be the go-to person for all FF&E-related project coordination.

Key responsibilities

• Support Project/Programme Managers in the planning and management of FF&E resources.
• Obtain quotes, prepare requisitions, raise purchase orders and track procurement decisions.
• Maintain accurate records, spreadsheets and databases to support budget reporting and asset management.
• Coordinate deliveries to sites and warehouses, acting as first point of contact for suppliers.
• Ensure timely processing and monitoring of vendor payments.
• Liaise with internal teams, consultants, subcontractors and suppliers to support project outcomes.
• Undertake other duties as required in support of the programme.

About you

You will be a proactive and detail-oriented professional, with excellent organisational and communication skills. You enjoy managing multiple priorities and take pride in keeping things running smoothly in a fast-paced environment.

Essential

• NCEA Level 3 qualification or relevant project coordination experience within the construction industry.
• Experience supporting multiple projects and stakeholders simultaneously.
• Knowledge of Government Rules of Procurement.
• Strong financial acumen and numerical skills.
• Knowledge of project management methodologies.
• Exceptional written, verbal and presentation skills.
• Experience processing and monitoring vendor payments.
• Advanced MS Office skills, particularly Word, Excel and PowerPoint.

Desired

• Understanding of FF&E requirements in a health setting.
• Experience working in a public sector environment.
• Project Management training/qualifications. 

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click “apply now.” All applications must be submitted through our online career’s portal.  If you have any questions about the role, please contact Kerri McCarthy at Kerri.McCarthy@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.